Information is important for an organization. Good and quality information enable correct and accurate results can be generated.
In addition, the information obtained can also increase efficiency and enable organizations have a competitive advantage.
Therefore, more and more organizations realize the importance of internal external information management and try to manage it more effective to organize it in order to achieve and maintain their advantage in the competition.
Variety of information available and is all around us (the organization) and it is very important for organizations to identify and manage it through both knowledge management (KM) and information management (IM).
IM refers to sources of information and knowledge management, management tools and information technology or information management policies and standards.
IM also includes assessing the information needs and requirements of the organization.
Understanding the information needs and requirements is an important tool in the development of information and IM and KM strategy and it is a component of providing effective information services and it is the element that can encourage creativity and innovation in the organization.
Development of information and communication technology (ICT) might have been a major challenge for managers to handle information.
It can cause a decrease in the ability of managers in the appropriate information, in the time required and accurate.
Many organizations are working to overcome this problem through various instruments such as the use of computers that can perform the functions of storage, making comparison or evaluation as well as visualize the data quite well.
Yet this is quite limited when applied to processing information that requires human cognition and interpretation.
Why the information should be managed effectively?
It is important to avoid confusion and repetitive work.
Information gathered will also facilitate the orderly realization to be used to make the right decisions and accurate.
Needs of decision-making in our business (organization), usually due to emerging problems and there are several alternatives that can be taken.
In an effort to make a choice here, the need for appropriate information that can help us in research and evaluation to lead us to the best results.
Making decisions is a major activity in the management.
Unfortunately, information systems developed in the 1960’s and 1970’s often not much help in decision making.
Now, organizations routinely monitor various activities, for example, sales and production.
An organization may purchase and store sales information of its competitors. Now, in this era of globalization and ICT, there are large amounts of information stored in the database organization is now fully use their best efforts to help make decisions.
In the processing and solving problems, it is clear that it will affect how we interpret the relevant information for the purpose of generating relevant results for problems.
How does the generated result will affect the settlement of the problem? What happens if the results generated is inaccurate and not suitable for the problem?
An important decision/generated great need for more care in analyzing the data or information from a minor will result.
Individuals who have different ideas interpret information differently. Many one ideas is affected by colleagues and by the socialization process within the organization.
The organization itself affects the interpretation of information.
Over time the individual will be influenced by the organization in a way that individual to face and solve problems.
Research shows that individuals will be able to make himself closer and form a close relationship with the organization.
In many situations the attitude of a new employee is certainly very different from those who have been working longer with the organization.
As time goes by, the new employee will be able to assimilate himself with other employees and he involuntarily influenced by the attitude and work environment.