In the context of the information explosion that happened today, we should be wise to assess the actual knowledge and information.
Information is a complex concept. It has a different definition according to context. There are three common definitions of information:
- Information as processed data;
Data described as raw facts as yet unknown uses and applications. When these data are processed either in format, filtered or summarized, it is consider as information and it can influence the choice or decision-making process.
- Information as opposed to the uncertainty
Another alternative view of the information is derived from economic theory that defines information as a negative measure of uncertainty about where and when there is more information; it is less uncertainty, and vice versa.
Managers define information in terms of reducing uncertainty. They have to make guesses on the expectations of the current results in order to make informed decisions.
Reduction in uncertainty will increase the effectiveness of information in decision making in management.
- Information as a meaningful signal.
This emphasize the effectiveness of communication between humans or machines, thus defining the input and output information in the process of electronic communications, audio, visual or other signals that a receiver can interpret the information received.
For a manager, the interpretation of this information is useful in the context of negotiations in which, the body language (body language) can also be regarded as information.
Information has many uses and can be set to three main uses:
- Information as a resource: just like labour, raw materials and machinery, information can be viewed as an input to the organization.
For example, a doctor or a social worker will use patient information as input to make decisions or diagnoses.
- Information as property: the interpreted information will help managers to assess the information as a strategic investment to be used.
Firms use the information to gain an advantage in terms of market.
- Information as a commodity; information as a traded commodity.
For example, credit companies collect historical information expenses (Credit Histories) for sale to potential creditors.
In a hierarchical organization such as in public service, the consistency of information is importance as well as management of information resources that are appropriate and comply with the majority of users is an advantage of efficient management.
Organization organized and able to perform its duties properly will reflect the nature of the organization itself.
A good information resource management will enable managers and users to plan a variety of things thus enable the organization to manage activities and facilitate the administration.
Nevertheless, the initial conversion process raw data into valuable information needs to be done and with new technological advances with latest standards, this valuable information can be managed under an efficient management of information resources.
Standards require good documentation and consistent. Without documentation, users or developers of new information resources management may be in trouble because they could not ‘read’ or understand the requirements of the standards set.
Failure to understand that good standards will complicate the user to produce the same output of project planed or nearly the same degree of input that has been inserted.
The ability to create, distribute and use the knowledge and information is the most important factors which lead to economic growth and improved quality of life.